PROCUREMENT CYCLE When ordering to know the procurement documents, it is important to understand the term purchasing management. Procurement is the purchase of services and goods at the best probable price to meet a buyer's needs in terms of quantity, quality, dimensions and location. Information gathering: A potential customer first searches for the suppliers, who convince the requirements of the desired product. Information gathering activities are processes used to obtain information about the availability of goods or services, the accessibility of potential suppliers, and the level of attention given to the opportunity. These activities are not aggressive processes because they do not request quotes or proposals. Consequently, if the available equipment is used correctly, the information collection activities will not result in an A contract (submission contract). However, if departments deviate from the standard wording, there is a risk that the amended wording could result in a competitive process. These activities involve obtaining the information necessary to evaluate whether a competitive process will be essential or appropriate, and providing the information necessary to define requirements before proceeding to the competitive phase.• A request for information is typically used to obtain information precise. information about a process, product or service, as well as the accessibility and performance of a better quality or service. • A request for conditions of interest is normally used when departments know that a good or service is available but are not convinced whether the supplier community is available to compete on the opportunity or whether the community is even interested to provide the good or service. • An observation of intent is a progression...... middle of paper ...... customers and management active customer lists.RenewalOnce the goods or services are inspired or eliminated and the contract has expired , the product or service would like to be reordered. The customer can decide to continue with the same dealer or look for a new one. The documents involved in the procurement cycle are called procurement documents. Procurement documents are an essential part of the early stages of project initiation. The function of procurement documents constitutes an important aspect of the organizational element of the project process. It refers to the input and output mechanisms and tools that are put in place through the process of requesting and submitting project proposals and the facets of work that make up a project. In summary, procurement documents constitute the contractual relationship between the customer and the supplier of goods or services..